PRIVACY POLICY

Introduction

This website alphacons.gr is operated by Alphacons S.A., registered in Greece with company commercial registry number 153560001000 and registered address at 446A Irakleiou Avenue, 14122 Irakleio, Attica, Greece).

All references to ‘our’, ‘us’, ‘we’, or ‘company’ within this policy and within the opt-in notice are deemed to refer to Alphacons and its subsidiaries, as appropriate.

Alphacons is committed to preserving the privacy of all visitors to www.alphacons.gr and to protecting any personal data that you may provide to us.

We provide this Privacy Notice to help you to understand what we do with any personal data that we obtain from you. By providing your personal data to us, you signify your acceptance of our Privacy Notice and agree that we collect, use, and disclose your personal data as described in this Privacy. If you do not agree to this Notice, please do not provide your personal details to us.

What is personal data?

Personal data is information about an identifiable individual, as defined by applicable law, such as name, email address and telephone number.

Personal data that we collect from you and use of data collected

In general, you can visit this website without telling us who you are or revealing any information about yourself. Our web servers collect the source IP addresses, for IT reasons, enabling you to connect to our platform providing you with our services, not the email addresses, of visitors. In addition, there are parts of this website where we need to collect personal data from you for a specific purpose, such as to provide you with certain information you request and where requested to register you to our website.

We do this through the use of online forms and every time you email us your details. You will find that it is not compulsory to provide us with any additional information we request which is not necessary or reasonable in order to provide you with the services you have requested.

Visitor of our website

Data: IP address, domain name, your browser version and operating system, traffic data, location data, web logs
Purposes: to measure the number of visits, average time spent on the site, pages viewed
Justification: legitimate interest to measure the use and to improve the content of our website

Data: name, email address received from the visitor of our website
Purposes: to provide you with information about our promotional offers, news, events (newsletters and other publications), copies of our Annual Reports and to administrate subscription-service records
Justification: your prior consent by ticking the appropriate box when providing your personal data to us

Data: name, address, telephone, fax number, email address; received from the visitor of our website
Purposes: to response to your inquiries or to process your requests in relation to your information
Justification: to take appropriate steps at your request prior to entering into a contract

Business customer / Supplier

Data: name, address, telephone, fax number, email address, tax data, bank account; received from our business customer/supplier.
Purposes: for sales and supply of goods and services order taking, delivery execution, invoicing, payment allocation, to provide or receive the requested goods and services and for marketing and promotional initiatives.
Justification: performance of our mutual contractual obligations or based on our legitimate interest for the performance and development of our business or consent (as needed)*.

Data: creditworthiness, criminal/fraudulent activities, ID documents, credit ratings, politically exposed person and sanctions lists.
Purposes: anti-bribery, anti-money laundering, sanctions, Know Your Customer, Credit and Anti-Fraud Checks.
Justification: compliance with legal obligations, contract performance, consent (as needed), legitimate interest.

Potential Business Customer / Potential Supplier

Data: name, address, telephone, fax number, email address, tax data, bank account; received from our business customer/supplier
Purposes: For pre-contractual evaluations & assessments of potential customers and suppliers (e.g. Tender process) and for marketing and promotional initiatives.
Justification: legitimate interest.

Data: creditworthiness, criminal/fraudulent activities, ID documents, credit ratings, politically exposed person and sanctions lists.
Purposes: anti-bribery, anti-money laundering, sanctions, Know Your Customer, Credit and Anti-Fraud Check.
Justification: compliance with legal obligations, consent (as needed), legitimate interest.

Contact Person of the Customer/ Supplier

Data: name, address, telephone, fax number, email address, SMS notification preferences, personal preferences.
Purposes: to contact the customer/supplier for business purpose (e.g. order taking, service request), for maintenance of the customer relationship, providing updates to customers for marketing and promotional initiatives.
Justification: performance of our mutual contractual obligations or based on our legitimate interest for the performance and development of our business or consent (as needed) *.

Job Applicant

Data: Name, address, telephone, email address, professional qualifications, experience and education; submitted by the job applicant
Purposes: candidate management, to assess your application and to contact you via phone or email
Justification: legitimate interest to assess your application prior to entering into an employment contract with us. Consent in order to retain your data for other job opportunities.

Data: Publicly available data of the job applicant on contact information, social links, professional qualifications, experience and education
Purposes: Candidate management, to enhance, validate and update applicant data to ensure validity and completeness
Justification: Consent

Data: Results of tests and assessments during the recruitment process
Purposes: Candidate management, to conduct evaluation of individual skills and competencies
Justification: Consent

As concerns all personal data required for the performance of our contract with you / your company, if you do not provide us with this personal data, we may not be able to deliver the requested service as mentioned in the above. On the contrary, for all data processing where you give your consent, you are entitled to refuse or withdraw your consent at any time without any detrimental impact on any contact you may have with us.

When personal data, such as your name and email address, is collected from you with your consent (for example, through the use of online forms or via email) we will let you know at the time of collection how we will use that personal data.

Disclosures. Who are the recipients of your personal data?

The personal data you provide to us can be accessed by or given to third parties, to business partners, government bodies and law enforcement agencies, successors in title to our business and suppliers we engage to process data on our behalf, some of whom are located outside the European Economic Area, who act for us for the purposes and justifications set out in this policy.

Recipient: companies affiliated with Alphacons and/or third-party service providers that process data on our behalf
Purpose: to provide our products and services

Recipient: any third-party service providers any subsidiary/affiliate of Alphacons involved by us in the provision of the services you requested or requested by us for the purposes above listed
Purpose: performance of the services you requested

Recipient: business partner
Purpose: performance of the services you requested

Recipient: government bodies
Purpose: to fulfill a legal obligation

Recipient: law enforcement agencies
Purpose: to fulfill a legal obligation

Recipient: successors in title to our business and suppliers
Purpose: performance of the services you requested

Recipient: credit reference agencies, fraud prevention agencies, third-party service providers that process data on our behalf
Purpose: anti-bribery, anti-money laundering, sanctions, Know Your Customer, Credit and Anti-Fraud Check

If you submit personal information to us, you agree to such sharing.

Are your personal data transferred outside the EU?

Since Alphacons stores data on the cloud the data which you upload , may be accessed by suppliers in, transferred to, and/or stored at, a destination outside the EU in which data protection laws may be of a lower standard than in the EU. However, we always seek to ensure that your personal data receives the same level of protection as it would had it stayed within the EU, including seeking to ensure that it is kept secure and used only in accordance with our instructions and for the agreed purpose(s).

Unless required to do so by law, we will not otherwise share, sell or distribute any of the personal data you provide to us without your consent.

Finally, if our business enters into a joint venture with or is sold to or merged with another business entity, your data will be disclosed to our new business partners or owners.

How we protect your personal data

Users aged 16 and under

If you are aged 16 or under, please get your parent’s or guardian’s permission before you provide any personal data to us. Users without this consent are not allowed to provide us with personal data.

Other websites

Our website contains links to other websites which are outside our control and are not covered by this Privacy Notice. If you access other sites using the links provided, the operators of these sites may collect information from you which will be used by them in accordance with their Privacy Policies, which may differ from ours. We do not accept any responsibility or liability for their policies or processing of your personal data. We encourage you to read the privacy and cookie notices and terms and conditions of any linked, referenced, or interfacing websites you enter before you submit any personal data to such third-party websites.

Security of data collected and data retention

We employ strict physical, electronic, and administrative security measures to protect your data from access by unauthorised persons and against unlawful processing, accidental loss, destruction and damage both online and offline. We will retain your data for as long as necessary for said purpose of the collection and after that we will retain your data as long as the law requires.

Alphacons retains personal data in an identifiable format only for the interval that is necessary as identified by the purposes of processing for which data are collected.

Alphacons establishes a personal data retention period in accordance with relevant laws and regulations as part of the record of processing activities.

Some data must be retained in order to protect the company’s interests, preserve evidence, and generally conform to good business practices. Some reasons for data retention include:

Litigation
Accident investigation
Security incident investigation
Regulatory requirements
Intellectual property preservation

Internet-based transfers and disclaimer

Whereas Alphacons employs reasonable measures to protect against viruses and other harmful components, the nature of the internet is such that it is impossible to ensure that your access to the website will be uninterrupted or error-free, or that this website, its servers or emails which may be sent by us are free of viruses or other harmful components.

Contacting us and your rights to access and update your personal data

Accessing, updating and deleting data

You are entitled to see the personal data we hold about you; you may also ask us to make any necessary changes to ensure that it is accurate and kept up to date or to delete the personal data we hold about you. You may also inform us if you would like to restrict the data processing or object to the processing of personal data, we hold about you. If you wish to do this, please contact us using the contact details provided at the Contact us section below. You are also entitled to provide the personal data we hold about you to another service provider of your choice.

Withdrawing the consent

In case we asked you for your consent to process personal data we hold about you, you can withdraw your consent at any time, without affecting the lawfulness of processing based on consent before the withdrawal. If you wish to do this, please contact us using the contact details provided at the Contact us section below.

Complaint

You have the right to lodge a complaint before the national data protection authority by sending your claim to it. Country Data Protection Authority contacts can be found at http://ec.europa.eu/newsroom/article29/item-detail.cfm?item_id=612080.

Contacting us

If you have any comments relating to our use of your personal data or any questions about this Privacy Notice and Cookie Notice, please contact us using the following e-mail address: info@alphacons.gr. We welcome your questions and any suggestions you may have about our Privacy Notice.

To formally exercise your rights in relation to your personal data we process, please submit a request through our Contact Form or using the following email address: info@alphacons.gr

How changes to this Privacy Notice will be made

Please check this Privacy Notice and the Cookies Notice periodically to be informed of any changes. Although we reserve the right to modify or supplement this policy, we will provide notice to you on this website of any major changes for at least 30 days following the change and, where appropriate, through email notification.